Senior Secretary, Contract, Isle of Man

Isle of Man
14 Jun 2018
12 Jul 2018
Job Type
Full Time

Job Purpose: 
Experienced Secretary required on a long term contract basis. The role holder will be responsible for supporting the running of the business department by convening conferences and reviews. Additional to this the successful candidate will be required to take minutes of complex and sensitive meetings as well as additional administrative duties, exercising a high level of confidentiality at all times.

Key Responsibilities:
Participate in reviews of the administrative processes for the Unit and make suggestions for improvement.
General secretarial support to the Unit including diary management, dealing with routine and complex enquiries, telephone calls and post.
Make travel arrangements for Officers attending reviews and training.
Process invoices and payments relating to the Unit to facilitate the smooth running of the service.
To assist with the co-ordination and minutes of meetings.
Ad Hoc audio and copy typing.
Cover for other secretarial staff within the Division as and when necessary.

Skills & Experience:
A proven track record in a similar role is essential.
A minimum of 12 months experience in a Senior Administrative post.
Experience of an environment where confidentiality is of paramount importance.
Experience of taking minutes, including large and/or complex meetings.
A proficient user of all Microsoft Office programs.

Hours & Benefits:
Structured working pattern- core business hours, Excellent rates of pay- market competitive, based in Central Douglas.