2 x Part-time Receptionist’s required

2 x Part-time Receptionist’s required
6 month Fixed-Term Contract, 12.45 hours per week
(1x 8:30 – 12:45 Tues, Thurs, Fri /
1x 12:45 – 17:00 Tues, Thurs Fri)
Closing Date: 1st February 2019
The Role
Ernest Jackson, based on Crediton High Street (next door to Costa), has two exciting new part-time Receptionist opportunities have been created on a fixed-term basis, for a trial period of up to 6 months.
Do you have great organisational skills and the ability to prioritise a wide range of tasks? We require a highly motivated individual to join our Customer Service team to administer a variety of reception and clerical tasks, in order to ensure the smooth running of our front of house and to provide support to our Finance department.
Responsibilities
•  Operating the switchboard by transferring and holding calls, directing messages accordingly and in a timely manner
•  Booking visitors, contractors and employees on/off site & managing the new site security swipe card system
•  Supporting the Finance function by registering and processing all external invoices on local IBS system, providing invoices statistics and ensuring regular purchase order reports are run on a daily basis
•  Maintaining stationery stocks and orders on a regular basis within a set budget. Processing the relevant PO Numbers. Recording and analysing spend per department on a monthly basis
•  Postal duties; include, distributing incoming post, arranging collections, processing recorded and special deliveries and operating the franking machine. Recording and analysing spend per department on a monthly basis
•  Responsible for updating internal telephone list and circulating internal movements schedule on a weekly basis
• General administration duties include use of photocopier, printer maintenance, handling queries, as well as keeping the reception area clean and tidy.
Qualifications / Skills
• Good IT skills, specifically in Microsoft Excel, Word and Outlook
• Strong oral/ written communications skills
• Pleasant and professional phone manner
• Strong organisational ability
• Flexible and adjustable to change
• Experience with switchboards, franking machines and raising purchase orders is desirable
For more information on this role, or a copy of the full Job Description, please contact:
- Nicola Pickard
(Customer Service and Procurement Manager)
Tel: 01363 636018
Email: nicola.pickard@mdlz.com